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Job: Staff Accountant

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Job Description

The Institute for Child and Family Health (ICFH) is a not-for-profit established in 1945 that provides behavioral health and prevention services to children and their families in Miami-Dade, Broward, and Palm Beach counties. It is one of the oldest and largest community mental health centers exclusively dedicated to the well-being of children and their families in the State of Florida. ICFH employs a staff of more than 400 full-time and part-time employees, and administers multiple contracts and grants from a diversity of funding sources in order to provide services in the following six areas: Child and Family Counseling; Substance Abuse Prevention; Early Childhood Programs; Violence Prevention; Literacy and Educational Development; and Professional Training Programs.

We are seeking a Staff Accountant/Contract Officer who will be primarily responsible for creating and maintaining records for the revenue and expense of assigned contracts and grants as well as processing account payables.



The Staff Accountant/Contract Officer is responsible for assisting with the preparation of monthly financial analysis reports, developing and maintaining contract/grant budgets and generating cost reports. The successful candidate will also gather the pertinent information and prepare invoices for various funders.


Essential Functions

  • Under the supervision of the CFO, prepares monthly invoices to funding sources based on data from various systems.
  • Prepares monthly spreadsheets and obtains supporting documents for invoices relating to ICFH service contracts.
  • Tracks expenditures versus budget information for service contracts and prepares official invoices for assigned grants.
  • Prepares reimbursement requests for agency contract and grant agreements.
  • Documents revenues and expenditures to be submitted to management of contract or grant. Performs all clerical duties pertaining to the processing and maintenance of contract and grant files.
  • Maintains records/spreadsheets that provide control of expenditures for activities pertaining to all assigned contracts and grants.
  • Communicates with assigned funding agency contacts on contract and grant issues.
  • Provides information that pertains to the effective use of resources and assumptions underlying budget forecasts for assigned contracts.
  • Analyzes information and options by developing spreadsheet reports; verifying information.
  • Prepares general ledger entries by maintaining records and files; reconciling accounts.
  • Answers accounting and financial questions by researching and interpreting data.
  • Provides accounting support for financial statement preparation by reviewing financial information; converting data to general ledger system and obtaining supplementary information.
  • Manage employee credit cards and charges.
  • Perform such other accounting, financial, or administrative tasks as may be required from time to time.



  1. Proficient in Word and Excel
  2. Strong written and oral communication skills
  3. Ability to manage multiple projects simultaneously
  4. Strong organizational and analytical skills




Required Education and Experience:

Bachelor’s degree with at least two (2) years’ experience in similar position.  Knowledge of standardized, moderately complex procedures.  Computer literate.


Benefits:  Competitive benefits package including vacation, sick, paid holidays, medical, life, dental and 403bThrift plan.


Interested candidates should forward their resume to or Fax to (305) 685-4208


ICFH is an Equal Opportunity Employer and Drug Free Work Place. Background Screening is required.


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